Production Coordinator

Reports to: Head of Events and Group Production
Location: London (with a minimum of 3 days per week in the office)

Why join Kilimanjaro Live?

We promote over 700 live shows a year nationally from small venues to stadiums and outdoor events. We are the proud winner of the 2023 Music Week Award for Live Promoter of the year. We think this is because our promoters take pride in spotting new talent and working closely with agents, managers and record labels to nurture artists’ careers.

Ed Sheeran, Cat Burns, Jacob Banks, Frank Carter, Birdy, Don Broco, Stromae, Marina, Kae Tempest, Phoebe Bridgers and Sam Fender are among the scores of artists who the company has promoted concerts by in recent years.

We’re inclusive!

Be yourself. That’s who we’re hiring. Our culture celebrates and supports the difference that makes each of us unique.

Job Purpose

To support the planning and delivery of the Kilimanjaro Live concerts, festivals, and other events.  To provide office-based consistency and support throughout the year. To organise and coordinate freelance ‘reps’.

Key Responsibilities and Accountabilities

  • Advancing indoor shows with artist production and venues.

  • Working on site at shows, in the role of ‘promoter rep’ where necessary.

  • Working with promoters and production team to create and maintain event budgets, ensuring regular updates take place to allow forecasting throughout the year.

  • Booking and advising ‘reps’ for indoor shows across the year.

  • Completing the upcoming shows diary as shows are confirmed.

  • Engaging suppliers to hire equipment and services for events.

  • Working with the relevant Management Accountant on specific shows to ensure invoices are raised and pending payments are checked and approved appropriately.

  • Filing relevant paperwork with authorities or governing bodies such as PRS.

  • Ensuring internal company resource information file is kept up to date.

  • Review and design systems to maintain efficiency.

  • Acting as office-based support.

  • Undertaking any other relevant duties or reasonable request as requested by the Directors for the benefit of the company.

 Experience

The ideal person will have:

  • Experience of live music touring, including knowledge of venues at a variety of scales. 

  • A good understanding of what goes into delivering a show.

  • Excellent use of Excel and good communication skills.

  • Ability to deal with multiple projects consecutively, working at a fast pace but with good attention to detail.

Benefits

  • 28 days holiday per year with 3 to be retained for the Christmas closure.

  • Private health insurance.

  • An employee and employer matched pension scheme totalling 10%.

  • Cycle to work scheme.

  • Season ticket loan.

✉️ Please send your CV and cover letter to: careers@kilimanjarolive.co.uk

This vacancy will be open for applications until the 16th of November, but candidates will be reviewed daily so don’t delay in applying. We’re looking forward to hearing from you!

Unfortunately, due to the high volume of applications we receive we won’t be able to respond to everyone on an individual basis. If you haven’t heard back from us within two weeks, you won’t have been shortlisted on this occasion.