Promoter Assistant
Reports to: Head of Promoter Operations
Location: London (with a minimum of 3 days per week in the office)
Why join Kilimanjaro Live?
We promote over 700 live shows a year nationally from small venues to stadiums and outdoor events. We are the proud winner of the 2023 Music Week Award for Live Promoter of the year. We think this is because our promoters take pride in spotting new talent and working closely with agents, managers and record labels to nurture artists’ careers.
Andrea Bocelli, Stereophonics, Hans Zimmer, Gorillaz, Ed Sheeran, Cat Burns, Frank Carter, Birdy, Don Broco, Bullet For My Valentine, Phoebe Bridgers and Sam Fender are among the scores of artists who the company has promoted concerts by in recent years.
We’re inclusive!
Be yourself. That’s who we’re hiring. Our culture celebrates and supports the difference that makes each of us unique.
More about the role.
You will be part of the Promoting Team and provide a high level of support to the Head of Promoter Operations, CEO and Promoters in delivering tours and events.
You’ll be working primarily with established artists in larger venues, as well as helping to build new artists’ careers in a range of genres across a variety of venues across the UK. This is an opportunity to help in the booking of music artists for indoor and outdoor shows and festivals for a busy and exciting national concert promoter and event production company.
Like all roles at Kilimanjaro, you can expect your time at work to be fun, varied and challenging. We don’t like to stick to a firm job description as we know from experience that things change throughout the lifetime of a role, and it gives our people the chance to play to their strengths and potentially progress within the company.
By directly assisting the Head of Promoter Operations with all tasks related to the promotion of shows, tours, and events, including;
General administration, managing inboxes and calendars, meeting coordination and attendance.
Researching venues, and collecting avails, routing tours and pencilling / holding dates.
Drafting show budgets, offers, projections and settlements.
Coordinating announcements, presales, on sales, artwork, advertising materials and ad campaigns, working with ticketing team to setup shows and ensure optimum sales, confirming shows with venues and internal teams.
Artist and venue contract coordination.
Client liaison, including coordinating artist, agent, promoter, marketing and PR guest lists, answering queries and disseminating information on ticket collection, hosting guests at shows as necessary and facilitating requests in a timely and friendly manner. Representing and being a brand ambassador at shows and events, and being able to adapt to different shows, events and circumstances.
Working with the Kilimanjaro financial department to ensure precise reporting of all monies regarding shows. This includes producing budgets, projections, settlements, reports and overseeing payments as required.
Working with the Kilimanjaro production department to ensure that production and logistic information, is passed efficiently, and that the delivery of shows and post-show settlement accounting is managed effectively.
Working closely with the marketing team during a tour campaign to deliver effective marketing (posters, flyers, print, online, radio and TV ads, social media posts, etc.) Attendance at regular marketing meetings.
Sourcing immigration information and making applications on Kilimanjaro Live’s behalf, as required, as sponsor for international artists touring the UK by issuing work permits to fall in line with UKBA regulations.
Assist other members of Kilimanjaro Live as and when requested by the Head of Promoter Operations.
But, more than anything, we’re looking for a team player who puts their heart into their work, loves to learn and does this quickly and can work to sometimes short and moving deadlines using their solid admin skills whilst working across a number of tours. Someone who can help maintain the ethos of Kilimanjaro Live by driving our culture forward across our services and become part of something bigger. Things move quickly, and you will also need to!
Need any more reasons to apply? This is the job for you if you…
Have relevant experience and understanding of putting on live music and events, including logistics, finances and contracting. Training will be given but if you have spent time at a booking agent or promoter then this will really help accelerate your progress.
Excellent communication skills, both in writing and verbally (including using the telephone).
Attention to detail and ability to pick up new information and processes quickly and effectively.
Solid experience of MS Office with good knowledge of Outlook and working in Excel and with spreadsheets, especially in terms of finance and budgeting.
Ability and adaptability in prioritising and managing workload, with consideration to deadlines within a fast-paced environment and as part of a team.
Forming and maintaining good relationships with external contacts in the wider music industry as well as within the company and a good understanding of how different parts of the industry work together.
Benefits
28 days holiday per year with 3 to be retained for the Christmas closure.
Private health insurance.
An employee and employer matched pension scheme totalling 10%.
Cycle to work scheme.
Season ticket loan.
Interview process
An interview and tasks to be completed.
Closing date:
4th December 2024
Applications will be reviewed when received so don’t delay with applying!
Please send a CV and cover letter, stating the role for which you’re applying to: